Note: You can download the board resolution format for the approval and reimbursement of preliminary or pre-incorporation expenses in word format from the link provided at the end of this post.
On Company Letterhead
Board Resolution for Reimbursement of Preliminary/Pre-Incorporation Expenses
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [Name of Company], HELD ON [Date], AT [Address].
The Director Mr./Mrs. [Name of Director], informs to the board that some expenses are incurred by the promoters before and at the time of registration/incorporation of the company. As these expenses are incurred on behalf of the company, same are required to be reimbursed to the promoters. A complete statement of all pre-incorporation expenses incurred by the promoters is placed before the board.
RESOLVED THAT an amount of Rs. XX,XXX/- (Rupees XXXXX Only) being pre-incorporation expenses incurred by the promoters as detailed in the statement placed before the Board be taken on record and accounted in the books of the company.
FURTHER RESOLVED THAT the said amount incurred as preliminary/pre-incorporation expenses be and is hereby reimbursed to the promoters.
CERTIFIED TRUE COPY
For [Name of Company]
[Name of Director]