Note: You can download the format of board resolution for keeping and maintaining books of accounts at a place other than registered office in word file from the link provided at the end of this post.
On Company Letterhead
Board Resolution for Keeping & Maintaining Books of Accounts at a Place other than Registered Office
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [Name of Company], HELD ON [Date], AT [Address].
Mr./Mrs. [Name of Director] informs to the board that as per Companies Act 2013, every company is required to keep and maintain books of accounts of the company at the registered address of the company. However company can keep and maintain its books of accounts at any place other than registered office after filing e-form AOC-5 with the Registrar of Companies. After considering the above and for the smooth functioning of business operations of the company, following resolution is being passed by the board of directors.
RESOLVED THAT pursuant to section 128 of the Companies Act, 2013 and as per Companies (Accounts) Rules, 2014, the consent of the Board of Directors be and is hereby given to keep and maintain the books of accounts of the company as prescribed under section 128 of the Companies Act 2013, at [Address of Keeping and Maintaining Books of Accounts].
RESOLVED FURTHER THAT Mr./Mrs. [Name of Director], director of the company, be and is hereby authorised to file e-form AOC-5 with the Registrar of Companies, submit documents and sign all the papers and application for the said purposes and to do all other acts , things and deeds to give effect to the said resolution.
CERTIFIED TRUE COPY
For [Name of Company]
[Name of Director]