Note: You can download the format of board resolution for allotment of bonus shares to existing shareholders as per companies act 2013 in word file from the link provided at the end of this post.
Also check: Format of Share certificate (Form SH-1).
On Company Letterhead
Board Resolution for Allotment of Bonus Shares
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [Name of Company], HELD ON [Date], AT [Address].
The Director Mr./Mrs. [Name of Director] appraises the board that members of the company in the general meeting held on [XX/XX/XXXX] had approved through an ordinary resolution to issue bonus share to the existing shareholders in the ratio of [XX:XX] for every equity share held as on the record date i.e. on [XX/XX/XXXX].
RESOLVED THAT in accordance to the provisions of section 63 of the Companies Act, 2013, and Rule 14 of the Companies (Share Capital & Debentures) Rules 2014 and other applicable provisions including any statutory modification and re-enactment thereof for the time being in force, and subject to such approvals and permission as necessary, consent of the board be and is hereby provided to allot [XXXXX] equity shares of [Rs. XX] each to existing shareholders as on record date i.e. on [XX/XX/XXXX], in the ratio of [XX:XX] for every [XXX] every equity share held as bonus shares as per the below details:-
| Folio No. | Name of Shareholder | Existing number of shares held | Number of bonus shares to be allotted | Total number of share after bonus allotment |
| 1. | ||||
| 2. | ||||
| 3. |
FURTHER RESOLVED THAT bonus shares as above are issued to the shareholders by company out of its free reserves / securities premium account / capital redemption reserve.
FURTHER RESOLVED THAT share certificate in respect of the aforesaid allotment of bonus shares to be issued in Form SH-1, under the common seal of the company under the signature of Mr./Mrs. [Name of Director] and Mr./Mrs. [Name of Director] and counter signed by Mr./Mrs. [Name of Director] as authorised person in accordance to the Companies (Share Capital and Debenture) Rules 2014. Further necessary entries regarding the above share allotment be made in the Register of Members of the company.
FURTHER RESOLVED THAT Mr./Mrs. [Name of Director] of the company be and is hereby authorised to digitally sign and submit Return of Allotment in Form PAS-3 and other forms with the Registrar of Companies, including payment of stamp duty on allotment of bonus share as applicable and to do other necessary acts, deeds and things as may be necessary for giving effect to the said resolution.
FURTHER RESOLVED THAT Mr./Ms. [Name of Professional], Company Secretaries / Chartered Accountants / Cost Accountants, be and is hereby authorised to certify and file necessary forms and return with the Registrar of Companies through MCA portal.
CERTIFIED TRUE COPY
For [Name of Company]
[Name of Existing Director]
Director
DIN: [XXXXXXXX]
Date: [XX/XX/20XX]
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