Extra Ordinary General Meeting Notice
Notice is hereby given that an Extra-Ordinary General Meeting of the Members of [Name of Company] will be held on [XX/XX/20XX] at 11.00 A.M at the registered office of the company to transact the following as business:-
SPECIAL BUSINESS:
ITEM NO. 1. To consider and, if thought fit, to pass with or without modification the following resolution as an ordinary resolution:
“RESOLVED THAT pursuant to the provisions of Section 139 (8) of the Companies Act, 2013 and other applicable provisions of the Act, if any, including any statutory modifications, amendments or re-enactments thereof and as recommended by the board of directors of the company, consent of the company be and is hereby accorded to appoint [M/s. ABCD & Associates], Chartered Accountants, having [FRN: XXXXXXX] as the Statutory Auditor of the company to fill the casual vacancy that arises due to the resignation by [M/s. XYZ & Associates], Chartered Accountants.
FURTHER RESOLVED THAT [M/s. ABCD & Associates] be and is hereby appointed as Statutory Auditor of the company to conduct the audit for the period ended as on 31st March 20XX, and shall hold the office as Statutory Auditor from the conclusion of this Extra-Ordinary General Meeting till the conclusion of ensuing Annual General Meeting on such remuneration as may be decided by the board.
FURTHER RESOLVED THAT any of the Board of Directors, be and is, hereby empowered and authorized to take such steps, in relation to the above and to do all such acts, deeds, matters, and things as may be necessary, proper, expedient, or incidental for giving effect to this resolution and to file necessary e-forms with Registrar of Companies.”
For [Name of Company]
[Name of Director]
Director
DIN: [XXXXXXXXX]
Date: [XX/XX/20XX]
NOTES:
- A member entitled to attend and vote is entitled to appoint a proxy to attend and vote instead of himself. The proxy need not be a member of the company.
- Corporate members are requested to send a duly certified copy of the Board Resolution / Power of Attorney / Letter of Representation authorizing its representative to attend and vote on their behalf at an Extra-Ordinary General Meeting.
- The proxies to be effective should be deposited at the registered office of the company not later than 48 hours before the commencement of the meeting.
- The relevant Explanatory Statement in terms of Section 102 of the Companies Act, 2013 is enclosed herewith.
Explanatory statement pursuant to section 102 of the companies act, 2013 Item No. 1:
(a) As [M/s. XYZ & Associates], Chartered Accountants, has resigned on XX/XX/20XX from the post of Statutory Auditor of the company. Hence, for the audit of the accounts of the company for the FY 20XX-XX, the Board proposed the name of [M/s. ABCD & Associates], Chartered Accountants, having [FRN: XXXXXXX] to be appointed as Statutory Auditor of the company pursuant to the provisions of Section 139 (8) of the Companies Act, 2013. As the Board of Directors of a Company cannot, except with the consent of Members in General Meeting by an ordinary resolution, appoint any person as an Auditor of the Company. The Directors, therefore, recommend the Ordinary Resolution for approval of the shareholders.
(b) None of the Directors, Key Managerial Personnel of the Company or their relatives or any of other officials of the Company is, in any way, financially or otherwise, concerned or interested in the resolution.
For [Name of Company]
[Name of Director]
Director
DIN: [XXXXXXXXX]
Date: [XX/XX/20XX]
Download Link:-
Download Draft EGM Notice for Appointment of Auditor in case of Casual Vacancy