Note: You can download the format of board resolution for issuance of duplicate share certificate in case of original share certificate has been lost/misplaced in word file from the link provided at the end of this post.
Also check: Share certificate format (Form SH-1).
On Company Letterhead
Board Resolution for Issuance of Duplicate Share Certificate
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [Name of Company], HELD ON [Date], AT [Address].
The Director [Name of Director], informs to the Board that Company has received request from [Name of the Shareholder] for issuance of duplicate share certificate as original share certificate has been lost/misplaced.
RESOLVED THAT pursuant to section 46 of the Companies Act, 2013 read with the Companies (Share Capital and Debenture) Rules, 2014 including any statutory modification and re-enactment thereof for the time being in force, board of directors hereby approves the issuance of duplicate share certificate to [Name of the Shareholder] for the shares held in the company. Further the word “Duplicate” shall be marked on the new share certificate issued in lieu of original share certificate.
FURTHER RESOLVED THAT the duplicate share certificate shall be issued only after providing affidavit for loss/misplacement of original share certificate and indemnity bond in favour of company by [Name of the Shareholder] against any future claims.
FURTHER RESOLVED THAT Mr./Mrs. [Name of Director], Director of the company be and is hereby authorized to sign and to do all acts, things and deeds necessary to give effect to the said resolution.
CERTIFIED TRUE COPY
For [Name of Company]
[Name of Existing Director]
Director
DIN: [XXXXXXXX]
Date: [XX/XX/20XX]
Download Link:-
Download Format of Board Resolution for Issuance of Duplicate Share Certificate in Word Format